Sydney University Sport and Fitness Limited (SUSF) is a not-for-profit public company limited by guarantee which is established to be, and to continue to be, a charity with it objects. The income and property of SUSF will only be applied towards the promotion of these objects.
SUSF’s object is to promote the health and wellbeing of members of the University, and members of the Clubs and general communities through the provision of sport and recreational activities and facilities and through supporting the activities of the Clubs and otherwise to:
- promote and support the performance of athletes at competitive levels; and
- provide sports and fitness opportunities for recreational participants.
SUSF is a registered charity as defined under the Australian Charities and Not-for-profits Commission Act 2012 (Cth).
SUSF is kindly supported by the University of Sydney through SSAF funding.
As per clause 37.2 of the SUSF Constitution, the Board will meet at a minimum of four times per year.
| Agenda items due | Meeting date | Meeting time |
| COB Monday 12th February 2023 | February 22nd 2023 | 8am |
| COB Monday 29th April 2023 | May 9th 2023 | 8am |
| COB Monday 15th July 2023 | July 25th 2023 | 8am |
| COB Monday 16th September 2023 | September 26th 2023 | 8am |
| COB Monday 18th November 2023 | November 28th 2023 | 8am |
Pursuant to the SUSF Constitution:
- there will be no fewer than eight Directors, and there will be no more than 10 Directors.
- if there are ten Directors, at least four will be female and at least four will be male.
- if there are fewer than ten Directors, at least three will be female and at least three will be male.
- there will be two Student Directors, one of whom must be female and one of whom must be male.
Click here to see the Current Membership of the Board
The Board can be contacted via the Company Secretary, Natalie Brown at [email protected]
An Annual Report is prepared by SUSF each year, in line with the reporting requirements under the relevant legislation. The Directors’ Report is included in this each year since the incorporation of SUSF.
SUSF presents our annual and financial reports by the end of May each year to the Members of SUSF Ltd for approval at the AGM. SUSF subsequently publishes these reports our website shortly after this approval.
The Finance, Audit and Risk Committee (FARC)
FARC is responsible for oversight of, and advice and recommendations to the Board on Financial Management, Risk Management and Internal and External audit.
As per the FARC Charter, the FARC will meet at a minimum of four times per year.
| Meeting date | Meeting time |
| February 14th 2023 | 6.30pm |
| April 30th 2023 | 6pm |
| July 16th 2023 | 6pm |
| September 17th 2023 | 6pm |
| November 19th 2023 | 6pm |
Pursuant to the FARC Charter:
- At least one member of the Finance, Audit and Risk Committee must be a Director with appropriate qualifications.
- The FARC shall comprise two non-executive Directors of SUSF, at least one of whom must be appropriately skilled and qualified to oversee and interrogate the company’s financial statements.
- In addition, the FARC may engage the services of up to two external members with appropriate skills, knowledge and experience.
- The appointment of any external members to the FARC shall be subject to the approval of the Nominations Committee.
Click here to see the Current Membership of the FARC
The FARC can be contacted via the Company Secretary, Natalie Brown at [email protected]
An Annual Report is prepared by SUSF each year, in line with the reporting requirements under the relevant legislation. The Finance Report is included in this each year since the incorporation of SUSF.
SUSF presents our annual and financial reports by the end of May each year to the Members of SUSF Ltd for approval at the AGM. SUSF subsequently publishes these reports our website shortly after this approval.
Nominations Committee
The Nominations Committee is a Committee formed in accordance with the SUSF Constitution for the purposes of appointing Directors and is not a Committee constituted by the Board and does not act under delegated authority from the Board.
The Nominations Committee meet at least once a year to evaluate the present Board, and then ad-hoc dependant on if and when new Directors need appointing.
Pursuant to the SUSF Constitution and the Nominations Committee Charter the Nominations Committee must meet the following requirements:
- the total number of Nominations Committee Members will be seven (except where there is no independent Nominations Committee member, in which case the other Nominations Committee Members will constitute the Nominations Committee for the purposes of appointing the independent Nominations Committee Member.
- three Nominations Committee Members will represent the University.
- three Nominations Committee Members (who need not be members of any Club) will represent the Clubs.
- one independent Nominations Committee Member will be appointed by the other Nominations Committee.
Click here to find out more about the Nominations Committee
The Nominations Committee can be contacted via the Chair and Facilitator, Jill Baker at [email protected]
The Nominations Committee maintains regular contact with the Chair of the Board, schedules formal feedback on board performance twice a year, and includes input from the Chair when appointing new Directors and re-appointing existing Directors.
The Club’s Advisory Committee (CAC)
CAC is a committee established to:
- provide a forum for the Clubs to meet and share information, experience and expertise.
- give input to the Board of SUSF from the perspective of the Clubs on matters concerning SUSF.
- appoint three Clubs’ representatives to the Nominations Committee.
- nominate two Student Directors to be considered for appointment to the Board of SUSF by the Nominations Committee.
- without limiting the rights of any other stakeholder or person, to identify and, if appropriate, nominate other persons for consideration for appointment to the Board of SUSF by the Nominations Committee.
- elect six members of different Clubs to the Blues Committee.
- elect two members of different Clubs to the Awards Committee.
The CAC Executive meets 6 times per year.
The whole CAC meets 4 times per year.
| Agenda items due | Meeting date | Meeting time |
| Two weeks prior to meeting | Wednesday 20 March | 7 – 8pm |
| Two weeks prior to meeting | Wednesday 15 May | 7 – 8pm |
| Two weeks prior to meeting | Wednesday 21 August | 7 – 8pm |
| Two weeks prior to meeting | Wednesday 20 November | 7 – 8pm |
Pursuant to the SUSF Constitution and the CAC Charter:
- If a Club has both males and females participating in the sporting activities of that Club, the Club will appoint one male and one female member of the Club as Members of the Clubs Advisory Committee. One of the appointed Members must be a Club Executive Member.
- If a Club has only males or only females participating in the sporting activities of that Club, the Club will appoint one member of the Club as a Member. The Member appointed must be a Club Executive Member.
The Clubs Advisory Committee will have an Executive comprising up to ten Members (which will include the Chair, the Deputy Chair, the Secretary and the Chair Executive Nominee) to assist in the running of the Clubs Advisory Committee. There shall be no more than one representative of any Club on the Executive and each member of the Executive must be a current Member
Click here for the Current Membership of the CAC Executive
The CAC can be contacted via the CAC Secretary, Simon Philips at [email protected]
An Annual Report is prepared by SUSF each year, in line with the reporting requirements under the relevant legislation. The CAC Chair Report is included in this.